Privacy Policy
GDPR Policy
RIKEN is required to obtain personal information for the purpose listed below. For the purposes of data protection, RIKEN shall handle such personal information obtained directly from an applicant located in an EEA member state or the U.K., in accordance with the following laws and regulations.
- Laws and Regulations Concerning the Protection of Personal Information
- General Data Protection Regulation (GDPR)
- Regulation of the European Parliament and of the council of on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (dated April 27, 2016) (UK General Data Protection Regulation)
We recoginize that you read this statemant and agree to this treatment if you place a check mark on the check box in the payment form. However, based on the following, the handling and cross-border transfer of personal data shall be deemed lawful based on the relevant provisions, regardless of whether consent is given in this consent form.
- Lawfulness of processing under GDPR Article 6(1)(b) and the UK General Data Protection Regulation Article 6(1)(b)
- Lawfulness of cross-border transfers under GDPR Article 49(1)(b) and the UK General Data Protection Regulation Article 49(1)(b)
Purpose and Use of Collected Data
The collected personal data at RIKEN will only be used for correspondence related to organizing the NuSym25 conference.
Transfer of Personal Data
The collected personal data will be transferred and stored on a server in Japan, where the personal data of registered individuals will be strictly managed in an appropriate manner based on RIKEN's Personal Information Protection regulations. In addition, RIKEN will not transfer the collected personal data outside of EEA member nations or the U.K. Japan has obtained the adequacy decision by the European Commission as of January 23, 2019; however, the adequacy decision does not apply to administrative organizations and independent administrative institutions, including RIKEN. Therefore, accepting this agreement means you consent to the transfer to and use of your personal data by RIKEN, which has not been judged by the European Commission or the UK Data Protection Authority as to the adequacy of its level of data protection, without the safeguards required by the regulations.
Data Controller
RIKEN (Hirosawa 2-1, Wako, Saitama 351-0198, Japan)
Retention of Personal Data
RIKEN will not retain personal data beyond the period necessary for achieving its usage purpose described above.
Filing a Complaint with the Supervisory Authority
You may file a complaint with the supervisory authority of EEA member states in case there are complaints to be resolved regarding RIKEN's handling of your personal data. However, it would be highly appreciated if we could be notified in advance to seek a solution.
If you agree to all statements above regarding the use and transfer of the personal data, please place a check mark in the check box in the payment form. You have the right to request withdrawal from this agreement at any time by sending an email to the NuSym Local Organization Committee. Withdrawal from the agreement will not affect the legality of the data processing and transferring prior to the withdrawal.
Notice Regarding the Provision of Personal Information for Fraud Detection and Prevention (EMV 3-D Secure)
The personal information collected from you by the Local Organization Committee of NuSym25 will be provided to your credit card issuer for the purpose of fraud detection and prevention carried out by the issuer. This includes information, such as your name, phone number, email address, and data regarding your internet usage environment. If your credit card issuer is located outside of Japan, this information may be transferred to the country where the issuer is based.
Please note that we, the Local Organization Committee of NuSym25, are unable to identify your credit card issuer or its country of origin based on the collected information. Therefore, we are unable to provide details regarding:
- The name of the foreign country to which your information may be transferred
- The personal data protection laws and regulations in that country
- The data protection measures adopted by the issuer
For more information on personal data protection systems in various countries, please refer to the website of the Personal Information Protection Commission of Japan: https://www.ppc.go.jp/.
If you are a minor, you must obtain consent from a parent or legal guardian before using this service. By proceeding, you acknowledge and agree to the above terms.